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Global Regulatory Requirements for Emergency Response Telephone Numbers

Drawing on 50 years-experience of providing worldwide, multi-lingual emergency response to the chemical sector, CHEMTREC has partnered with international regulatory experts, Denehurst Chemical Safety, to create an indispensable guide to help companies, like yours, be compliant and prevent, manage, and minimize the impact of incidents around the world.

This guide contains key information regarding telephone numbers you must supply in order to comply with local regulations in a number of countries. It highlights best practice, who must be available to take the call, and where the phone numbers are to be displayed. 

The guide will be further enhanced with a series of webinars designed to help you understand how the regulations impact you and your supply chain, and understand how CHEMTREC supports you with compliance and manage risks to people, the environment, assets, and both businesses and the industries reputation. 

Achieving Transport and Supply Telephone Compliance 

Meeting emergency telephone requirements stems mainly from two different sets of regulations:

  1. Transport of dangerous goods regulations, which aims to prevent and mitigate any incidents during the carriage of chemicals from one organization to another.  Wherever you are in the world and whatever mode of transport, we simplify complex requirements, for example ICAO, IMDG, ADR, or 49CFR. We will highlight the specific regulations that require you to have an emergency response telephone number on shipping documents and vehicle placards etc. 
  2. Supply regulations that are aimed at protecting the end user of the chemical. Specific to each jurisdiction, they give rise to requiring an emergency response telephone number on documents, such as safety data sheets and supply labels.  

We know from practice, many carriers will also ask for documents such as safety data sheets when processing dangerous goods shipments. Whilst not mandated, displaying our numbers properly will support smooth, efficient transportation and help manage any delays to your supply chain.  

We will also touch on voluntary schemes based on industry good practice to highlight how our emergency response numbers can support your accreditation on these schemes. 

How will this help me?  

The guide will provide:

  • Country specific transport and supply requirements – we help explain complex regulations in key countries within your supply chain and how to stay compliant. Some key countries covered are Mexico, Brazil, Australia, Malaysia, Korea, and China.   
  • Practical differences between Emergency Response and Poison Centre numbers – specific examples help understand European requirements.  
  • How, where, and why to display emergency response numbers e.g. on SDS, Labels, and Dangerous Goods Declarations (DGD’s) etc.
  • Wider regulatory requirements, for example Chinese hazardous chemical regulations and international lithium battery test summary requirements.

Global Regulatory Requirements for Emergency Response Telephone Numbers Guide Download

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The people helping you prepare and respond.

Our Crisis Management Team has years of experience working in high-risk sectors and environments with a proven track record of excellence.  

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Chris Scott, Crisis Services Manager  

Chris has been working in the field of crisis and emergency response for over 30 years and is a pioneer in the field.  

Chris’ studies in human intelligence linked with understanding a person’s ability to manage unwanted events has seen outstanding results. Chris has a degree in leadership and management and a master’s degree in emergency planning and disaster management, carefully connecting with and complementing business continuity arrangements.  

Chris has worked around the globe for some of the world’s largest oil and gas companies, through to UK emergency services. 

 

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Gareth Black, Senior Crisis Consultant  

Gareth is a thought leader in the field of crisis management, emergency response and human factors.  

Gareth’s Master’s Degree in Homeland Security and Crisis Management, alongside his lecturing work at Coventry University means he is at the cutting edge of developments in the field. Gareth has a unique ability to turn his wealth of academic experience into simple, practical, and intuitive solutions for clients, ensuring they remain in the forefront of crisis management practice.  

Gareth has received accolades for his work with the National Health Service, preparing for, responding to, and recovering from a wide range of incidents whilst also working on policy and procedural developments of national and international significance. More recently Gareth has worked with clients in the chemical, oil and gas, university, and public sector, creating inventive and intuitive solutions to maintain their crisis readiness. 

 

 

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A Window Into the Role of a CHEMTREC Crisis Management Consultant

When one thinks about crisis management, the immediate image that may come to mind likely involves fires, explosions, or other dramatic scenarios with the potential to have major impacts on people, environment, assets, and reputation. Learn more about the role of a CHEMTREC Crisis Management Consultant.

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50+ Years Assisting the Hazmat and Dangerous Goods Industry

We help customers manage risk through preparation, response, and recovery. Our services provide the support necessary to assist customers and responders with the knowledge and resources to do what is right, quickly and effectively, protecting people, the environment and assets, while preserving the reputation of both their organization and the industry.

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Stay Compliant with Current Lithium Battery Test Summary Regulations

In line with dangerous goods regulations, manufacturers, and distributors of lithium cells and batteries are obligated to make their test summary data available to anyone in their supply chain—this includes devices powered by lithium cells and batteries. While the information isn’t required to be shipped with the batteries, it must be available to anyone in the supply chain who requests it.

CRITERION

 

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Customer Login

Access your lithium battery test summary account online.

 

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Key Features and Benefits

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Access

Log in to your company test summary library where you can view, upload, or download relevant documents. Adjust access based on individual customer specifications and security requirements.

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Document Sourcing

Delegate CHEMTREC to source test summary documents that are not yet in your library.

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Integration

Create an external link for your company website or intranet that connects directly to your test summary library.

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Third-Party Support

Use CHEMTREC as a third-party provider to respond to test summary requests, ensuring swift and accurate information dissemination.

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Check out our fact sheet for more details on CHEMTREC's lithium battery test summary service.

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Related CHEMTREC SERVICES

Emergency Response

No matter where or when an incident occurs, you can rely on CHEMTREC and our hazmat emergency response services. Our Emergency Services Specialists are quick and efficient – we can help reduce your company's liability and exposure, and potentially even save lives.

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Hazmat Training

The proper training for anyone who handles hazardous materials is not only best practice, but a government requirement. CHEMTREC now offers online hazmat training to give frontline employees the most updated information on proper hazardous materials handling and shipping.

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Your CHEMTREC Coverage Options

Registering for CHEMTREC coverage gives you the right to use the CHEMTREC emergency phone number—or any number directed to CHEMTREC’s call center—on shipping documents, SDS, and hazard communication labels for all shipments. Our representatives work closely with you to determine the best coverage option based on the regional zones of your points of origin and the shipment destinations.

Levels of Coverage:

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Inside Zone

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Outside Zone

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Global

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Inside Zone Coverage

Registering for Inside Zone Coverage makes sense for your company if all of your shipments originate from countries in the same zone, and they are delivered to countries within that same zone.

For example, shipments originating from the U.S. (Zone 1) that are delivered to Canada (Zone 1) require Inside Zone Coverage.

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Outside Zone Coverage

Outside Zone Coverage makes sense for your company if all shipments originate from countries in the same zone, but they are delivered to countries outside of that initial zone. This service option also includes Inside Zone Coverage when you ship to countries inside your primary zone.

For example, shipments originating from the U.S. (Zone 1) that are delivered to Australia (Zone 8) require Outside Zone Coverage.

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Combination of Inside and Outside Zone Coverage

Some companies benefit from a combination of Inside Zone and Outside Zone coverage options when some shipments fall within a single zone, while others cross zone boundaries. CHEMTREC representatives can evaluate your unique situation and help you select the most cost-effective solution.

For example, shipments originating from the U.S. (Zone 1) that are delivered to Canada (Zone 1) require Inside Zone Coverage. But if you also have shipments originating from Brazil (Zone 2) that are delivered to Australia (Zone 8), Outside Zone Coverage is also required.

Global inside outside coverage

Global Coverage

Registering for CHEMTREC's Global Coverage makes sense for your company if your shipments originate from countries in multiple zones around the world, and are delivered to countries in multiple zones. Global Coverage has no geographical limitations.

For example, Global Coverage is the best option when you have shipments originating from multiple zones, such as the U.S. (Zone 1), Chile (Zone 2), and Australia (Zone 8), that are delivered across multiple zones, such as Canada (Zone 1), France (Zone 3), South Africa (Zone 6), and South Asia (Zone 9).

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Try Our Service Wizard to Decide Which Coverage is Best for Your Organization

What coverage is right for me?

Tell us a few things about your shipping practices and we'll guide you to the right level of CHEMTREC protection.

1. How often are you shipping?

2. What countries are you shipping from?

Remember to include all countries you ship from in an average year.

3. What countries are you shipping to?

Remember to include all countries you ship to in an average year.

Based on your selections, we suggest Global Coverage

CHEMTREC’s coverage is determined by regional zones. Your points of origin fall within multiple zones, and your shipping destinations fall within multiple zones. Below are the zones that we recommend based off of your shipping selection.

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Additional Benefits of CHEMTREC Coverage

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24/7 support by trained emergency service specialists

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Compliance with domestic and international shipping regulations

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Access to in-country numbers in over 70 key countries

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Interpretation services for 240+ languages

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Immediate notification of all incidents involving your shipments

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Instant access to contracted medical professionals

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Unlimited Safety Data Sheet storage for your product information

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Ability to view real-time incident details through the customer portal

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Access to up-to-date regulatory information through REGTREC™ (Outside Zone and Global Coverage only)

One-Time Shipment Registration

This service gives you the right to use CHEMTREC for a single shipment of regulated hazardous materials requiring a 24-hour emergency telephone number.

  • Allows for a single Inside Zone or Outside Zone shipment, valid for up to 14 days (or up to 30 days for Global Coverage)
  • Recommended for organizations that ship one to two times per year
  • Payment, SDS, and chemical shipping details due upon registration

Regional Numbers

CHEMTREC’s regional numbers automatically connect callers to the appropriate language options based on their telephone number’s international country code. Primarily designed for use on transport paperwork, the regional numbers can also be used for supply paperwork, e.g. on Safety Data Sheets, provided that the regional number complies with the local emergency number requirements for each country where the product is placed on the market.

Key Features of New Regional Numbers:

  • Provides access to multiple languages through a single number.
  • Provides native language options based on official/commonly spoken languages according to the caller’s dialing code.
  • Provides fast call connection to interpreters using automatic language recognition.

Regional Number Implementation Benefits for CHEMTREC Customers:

  • Enables the use of a single emergency number for transborder shipments within a region.
  • Helps customers who have limited space to display emergency numbers on paperwork.
  • Assists customers in reducing business risk through an improved connectivity process.

In-Country Dial Numbers

As part of our coverage options, we provide a network of "In-Country Dial" telephone numbers to our customers. These numbers provide an alternative to CHEMTREC’s primary toll free phone number, which can still be used anywhere around the world.

The In-Country Dial telephone numbers provide familiarity and convenience to the individual who is calling CHEMTREC from outside our call center location in the U.S. The caller will hear a message in the country’s primary language, explaining that they will be connected with an interpreter to assist the communication between the caller and CHEMTREC’s Operations Center.

In-Country Dial telephone numbers are currently available for the following locations:

Africa

  • Guinea
  • Nigeria
  • South Africa

Americas

  • Argentina (Buenos Aries)
  • Bolivia
  • Brazil (Rio De Janeiro)
  • Canada
  • Cayman Islands
  • Chile (Santiago)
  • Colombia
  • Costa Rica
  • Dominican Republic
  • El Salvador
  • Grenada
  • Mexico
  • Panama
  • Peru (Lima)
  • Trinidad and Tobago
  • United States

Asia

  • China
  • Hong Kong
  • South Asia
  • Israel
  • Japan
  • Malaysia
  • Philippines
  • Singapore
  • South Korea
  • Taiwan
  • Thailand

Australia & Oceania

  • Australia (Sydney)
  • New Zealand (Auckland)

Europe

  • Austria (Vienna)
  • Belgium (Brussels)
  • Bulgaria (Plovdiv)
  • Croatia (Zagreb)
  • Czech Republic (Prague)
  • Denmark
  • Estonia
  • Finland (Helsinki)
  • France
  • Germany
  • Greece (Athens)
  • Hungary (Budapest)
  • Iceland
  • Ireland (Dublin)
  • Italy
  • Lithuania (Vilnius)
  • Luxembourg
  • Macedonia
  • Netherlands
  • Poland (Warsaw)
  • Portugal 
  • Romania
  • Russia
  • Slovakia (Ljubljana)
  • Slovenia
  • Spain 
  • Sweden (Stolckholm)
  • Switzerland (Zurich)
  • Ukraine
  • United Kingdom (London)

phone Important Reminder

Only companies registered with CHEMTREC are authorized to use the CHEMTREC emergency phone number(s) on their shipping documents and SDS. Using the CHEMTREC number on shipping documents without registering with CHEMTREC is subject to significant fines and penalties. 

Important Reminder

Why is Registration Critical?

Every day, we receive calls from government inspectors, as well as responsible inter-modal carriers, asking to verify that CHEMTREC has authorized the use of our phone number on shipping documents for chemical transportation.

Using our emergency number without authorization is a violation of many governments’ shipping regulations and CHEMTREC's Terms of Service. Only registered shippers can display the CHEMTREC emergency phone number on their shipping documents.

We encourage members of the regulatory enforcement community to contact us to verify authorization of our phone number on shipping documents.

More Chemical Response Call Center Solutions

Related CHEMTREC Services

Training Drills

Set up a drill by filling out our online form and letting us know how we can help improve your hazardous materials incident response.

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Hazmat Training

CHEMTREC can help your company stay safe and in compliance with our online hazmat training courses. Self-paced, interactive, and comprehensive courses make it easier than ever to stay up-to-date on your required training.

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About the HELP Award

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CHEMTREC® is the world’s leading source of 24/7 call center support and information during hazardous materials incidents. For over 50 years, our engagement with emergency responders around the world has been the engine that drives our success. In light of that relationship, CHEMTREC has partnered with the National Volunteer Fire Council (NVFC) to award $10,000 each to six volunteer fire departments in the U.S. that are also members of the NVFC. The awards are intended to help the fire departments enhance their response capabilities and increase local preparedness to respond to and prepare for hazardous materials incidents.

The 2024 HELP Awards are sponsored by the following companies:

  • CHEMTREC (3 Awards Nationwide)
  • American Chemistry Council (1 Award Nationwide)
  • Dow (1 Award for Illinois, Michigan, New York, Ohio, Pennsylvania, and Texas)
  • LyondellBasell (1 Award for Illinois, Iowa, Louisiana, and Texas)

Criteria

To be eligible to apply for the CHEMTREC® HELP (Hazmat Emergencies Local Preparedness) Award, departments must meet the following criteria:

  • Be composed of more than 50% volunteers
  • Serve a population of 25,000 or less
  • Funding for the Department’s most recently completed fiscal year must not have exceeded $250,000 
    • If the volunteer fire department is incorporated within a city fire department, the volunteer fire department must be a separate 501(c) organization and maintain their finances separately to qualify for the HELP Award.
    • The funding requirement includes all funding the volunteer fire department received, whether it was from the city/county/town budget/tax funding, fundraising, community donations, subscriptions, EMS service/revenue recovery, or other sources.
    • The only exception to exceeding the $250,000 threshold is if the department received a one-time grant in the most recently completed fiscal year that set them over the $250,000 limit, then they are required to disclose their funding levels for 3 consecutive preceding years showing the department’s total income is normally below $250,000 annually.
  • Be located in the United States and legally organized under state law. Tribal entities servicing a tribe recognized by the Bureau of Indian Affairs (BIA) that are chartered pursuant to IRA Section 17 or organized by a tribal government pursuant to a tribal code or resolution are eligible to apply.
  • Chief or individual applying on behalf of the department must be a member of the NVFC. Learn about member benefits and join at www.nvfc.org/join
  • Demonstrate in the application essay their need to receive the award by describing the equipment, resources, and/or training the department would purchase and/or the training they would attend to increase their response capabilities for hazardous materials incidents, as well explaining the potential hazardous materials incidents that could occur in their community
  • Only one application will be accepted per department. Any subsequent applications received for that department during the award year will be disqualified. Past recipients of the HELP Award must wait five years before reapplying for the award.
  • Departments that receive the award must use the money to increase their department’s hazmat response capabilities and not for any other purpose. The award cannot be redistributed.
  • Departments that receive the award agree that their department name, details from their application essay, and all photos taken during the award presentation may be used in media by CHEMTREC, TRANSCAER, American Chemistry Council, and the NVFC for the purposes of promoting the award program. The departments who receive the awards also agree to a department visit by CHEMTREC and the NVFC for the award presentation within 60 days of notification of the announcement of the award.

Selection Process

An expert panel selected by CHEMTREC & the NVFC reviews the applications and volunteer fire departments are selected to each receive a $10,000 award. 

Past Award Recipients

2023

Caledonia Fire Department (Caledonia, NY)

Gales Ferry Volunteer Fire Company (Gales Ferry, CT) 

Haynesville Fire Department (Haynesville, LA)

Patrick Springs Volunteer Fire Department (Patrick Springs, VA)

Sequoyah County RFPD#1 (Gore, OK)
 

2022

Genoa Volunteer Fire Department (Texarkana, AR) 

Gilt Edge Volunteer Fire Department (Gilt Edge, TN) 

West Hancock Fire Rescue (Pearlington, MS)

2021

Gilsum Fire & Rescue (Gilsum, NH)

Kirksville Volunteer Fire Department (Richmond, KY)

Ladonia Volunteer Fire Department (Phenix City, AL)

Shelbyville Fire Department (Shelbyville, KY)

Tusculum Volunteer Fire Department (Greeneville, TN)

2020

New Johnsonville Fire Department (New Johnsonville, TN)

Water Witch Hose Company #2 (New Milford, CT)

2019

Willow Grove Fire Company (Willow Grove, NJ)

Prairie View Volunteer Firefighting Association (Prairie View, TX)

Questions about the HELP Award?

If you have any questions, please contact our team at awards@chemtrec.com.

Contact Our Team

Stay Ahead of New and Emerging Regulations with REGTREC™

August 22,2018

REGTREC™, our regulatory research and compliance tool, is now available to all customers of our outside zone and global emergency response services!

REGTREC highlights the major chemical regulatory requirements of countries around the world and provides a single source for up-to-date content on a broad range of topics including SDS, labels, product and substance registration, restrictions and bans and transportation.

Features and benefits include:

  • •24/7 access to global regulatory requirements
  • •Updates for nearly 30 key countries around the globe
  • •Summary of relevant information to quickly determine the potential impact of regulatory changes
  • •User friendly portal with easy navigation
  • •Push notifications of updates via email

Primary contacts can log in to their customer portal to access REGTREC, which is now included as an added benefit to our outside zone and global emergency response customers at no additional cost. 

For more information about REGTREC, or to request a quote, visit https://www.chemtrec.com/sds-reporting/regtrec.

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All of your safety information at your fingertips.

Our library of more than six million Safety Data Sheets (SDS) supports emergency response for incidents involving all classes of hazardous materials. And now, by registering for CHEMTREC’s SDS Direct service, your employees gain custom, secure, anytime access to your company-specific SDS through a user-friendly SDS web interface and document request hotline. This service, which helps you with workplace compliance, includes SDS library set-up, document indexing and maintenance. Our team of SDS professionals will manage your SDS library and distribute copies to distributors, contractors and customers upon request.


 

SDS Direct™

CHEMTREC SDS Direct gives you a whole new level of access, accuracy and redundancy with your organization’s SDS library.

SDS Access™

Access your Safety Data Sheets anytime, anywhere, on your desktop, laptop or mobile phone with CHEMTREC SDS Access. Your service subscription gives you secure, 24/7 web-based access to your SDS library with full search capabilities. SDS Access also includes library set-up, document indexing, ongoing maintenance and customized alerts.

SDS Access helps you remain compliant with the U.S. Department of Labor Occupational Safety and Health Administration (OSHA) and other global hazard communication requirements. We even give you an SDS binder for on-site access, along with workplace posters, stickers, and wallet cards with access instructions. Employees without online access can call our dedicated SDS Access telephone number for live 24/7 help.

SDS Distribution

Why take on the added expense, or burden your staff with the job of managing and distributing your Safety Data Sheets? With SDS Distribution, CHEMTREC’s team of SDS experts will manage your entire SDS library more efficiently and more affordably, and distribute copies via email, fax, CD or USB drive to authorized distributors, contractors or customers upon request.

We’ll help you comply with OSHA regulations, offering high availability through our redundant systems, protect your SDS library through extensive backups and provide a dedicated SDS Distribution phone number to expedite requests.

SDS Indexing

We realize you may not always have the time or manpower to provide an electronic index for every SDS document you submit. Which is why we offer SDS Indexing services to help you streamline this process.

When you sign up for SDS Indexing, we’ll populate your SDS database with accurate, detailed information, indexed for easier searching. We employ parallel data entry and supervisor review to verify accuracy; and improve SDS submission efficiency, process quality and consistency—saving you time and valuable internal resources.

To register for SDS Direct, contact us at 

1-800-262-8200 (8:00 a.m.–5:30 p.m. EST) 

703-741-5500  

sales@chemtrec.com

Submit Your SDS Information

Looking to submit your SDS information? Current customers can visit our submission page and get started today.

Submit SDS Information

CHEMTREC and SDS Direct™ are services of the American Chemistry Council. In accordance with ACC and Responsible Care, CHEMTREC strives to significantly enhance performance and improve employee safety, the health of communities and the environment as a whole, moving us toward a safer, more sustainable future.

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You’ve got our number, we’ve got your back!


Are you looking for a way to meet DOT and international compliance standards for shipping hazardous materials?
 
CHEMTREC®, the world’s leading emergency response information provider, can help you keep your hazmat shipments moving smoothly. By registering with CHEMTREC, you'll have access to our 24/7 emergency phone number, highly trained emergency service specialists, toxicology and medical specialists, language interpretation services and in-country phone numbers for international compliance. You will also be able to place the CHEMTREC emergency phone number on Safety Data Sheets.
 
Working together with first responders, we’ll help with incidents involving your shipments and maintain communication during critical phases.

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