Junior Accounting Specialist

Position Type: Full Time

Location: Falls Church, VA

Position Summary: 

The position is responsible for assisting the other junior accounting specialist, the accounting specialist, and the Accounting Operations Manager in renewal and new sales invoicing processes, A/R-Collections to include tracking and resolving outstanding payments, and any other duties needing assistance. The role will also involve processing refunds on customer invoices. The position reports directly to the Accounting Operations Manager.

Major Duties and Responsibilities: 

• Assist in invoicing existing and new customers.
• Assist in monthly renewable customer billing.
• Applies customer payments and researches any payment discrepancies.
• Assist Collections Supervisor and Collections Specialist in collections of outstanding invoices when needed.
• Assist in processing refunds on all registrant accounts when needed. 
• Monitor Accounts Receivable Outlook inbox.
• Complete vendor forms as requested by existing and potential customers.
• Perform other related duties as assigned.

Qualifications/Requirements: 

• Six months accounts receivable experience.
• Demonstrated ability to work in a fast-paced, metric-based environment.
• Experience with high volume billing.
• Strong attention to detail and goal oriented.
• Ability to work as part of a team.
• Experience with Microsoft Dynamics CRM and Microsoft Excel.
• Strong written and verbal communication skills. 

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Safety Data Sheet Project Specialist

Position Type: Full Time

Location: Remote

Position Summary

The position supports the product team on the CHEMTREC’s Safety Data Sheet (SDS) Solution service, including managing execution of SDS service(s) to customers. The position reports directly to the Safety Data Sheet Manager.

Major Duties and Responsibilities

• Supports Safety Data Sheet (SDS) Solutions suite of services including SDS authoring and management.
• Organizes and manages multiple customer projects accordingly to collect necessary information to deliver final product in a timely manner.
• Assesses the needs of incoming requests, via phone and email, and routes requests to the appropriate SDS Team member.
• Answers incoming customer and prospect telephone calls, fulfills electronic requests, responds to customer inquiries, and provides requested/applicable documents and reports.
• Provides customer service support relating to registration procedures, SDS submission guidelines, product pricing, payment status and general account status information.
• Manages indexing of electronic SDS using SharePoint.
• Manages internal and external customer SDS sites, stand-alone CDs, and other proprietary systems for SDS access (e.g. site-to-site virtual private networks (VPNs), security tokens) and maintains a central repository of relevant data.
• Works to improve existing processes and develop new processes to author SDS. Work with the SDS Authoring Manager and Product Team to help build out SDS management offering.
• Other duties as assigned.
• Performs other related duties as assigned.
   

Qualifications/Requirements

• Bachelor's degree in a relevant field required.
• Three years' project management experience
• Ability to manage and prioritize multiple projects and tasks, with minimal supervision, exercise sound judgment.
• Demonstrated ability to work independently on a variety of complex matters simultaneously while also working in a team environment.
• Excellent analytical and written communication skills, especially the ability to communicate technical knowledge across a wide range of audiences.
• Strong teamwork and customer relationship skills.
• Good interpersonal and organizational skills.
• Advanced skills with Microsoft Office suite.
   

Preferred Qualifications

• Experience in environmental, health and safety (EHS) systems.
• Experience with Safety Data Sheets.
   

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